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Instructions for scheduling

Introduction

Welcome to our help centre. Please see the information below for help in using our system.

Shortcuts - Video Tutorials

Please check our Video Tutorials for the most common actions.

1. Learn how - Schedule a demo
2. My demo schedule rearrangement
  1. Learn how - Invite/Uninvite

  2. Learn how - Reschedule/Cancel

3. Learn how - Connect to Demo

How to:

1. Schedule a demo
1.1. Home page

Schedule a Demo using following Home page sections:

1.1.1. Active Tradeshow

To schedule a Demo using Active Tradeshow:

  1. Choose Tradeshow
    Choose Tradeshow
  2. Choose Learning Track - Find a Demo

    Learning Tracks are individual categories that our products are organized into. Learning Tracks will help define the scope of your interest for the relevant products.

    Choose Learning Track

    Click “Find a Demo” to proceed to schedule.

    Click “Find a Demo”

    If you are not sure what learning track will be suitable for you, you can:

    • Request an assistance by clicking the “Request help” button and click the attached email address to send a message.

      Request helpRequest help popup
    • Display all learning tracks demos available by choosing the “View all product demos” button.

      View all product demos
  3. Pick Date and Time

    After completing previous steps you will be redirected to “Book a demo” page where you can proceed to schedule a demo. First step is picking a date and time.

    Book a demoPick Date and Time
  4. Scheduling confirmation 1/3: Demo Language
    • Choose your language using attached dropdown.

      Book a demo scheduling confirmation 1 3Book a demo scheduling confirmation 1 3a
    • Click the “Yes, proceed” button to get to the following section.

      Book a demo scheduling confirmation 1 3b
  5. Scheduling confirmation 2/3: Answer Questions
    • Answer attached questions...

      Book a demo scheduling confirmation 2 3a
    • Click the “Schedule demo” button to proceed.

      Book a demo scheduling confirmation 2 3b
  6. Scheduling confirmation 3/3: Close/Go to My Schedule

    Congratulations! You just have scheduled your first demo. Now you can move to your schedule or simply close the window by clicking attached buttons.

    Book a demo scheduling confirmation 3 3
1.1.2. Our Demos

To schedule a Demo using “Our Demos”.

  1. Click “Our Demos”
    Click “Our Demos”Click “Our Demos”

    Click the button and you will be redirected to the “Book a demo” page to proceed.

    Book a demo empty
  2. Choose Tradeshow using dropdown
    Book a demo choose tradeshowBook a demo choose tradeshow extended
  3. Pick Learning Track from the filter section
    Book a demo Learning Track emptyBook a demo Learning Track empty expanded
  4. Pick Date and Time
    Book a demo Learning Track empty expanded
  5. Scheduling confirmation 1/3: Demo Language
    • Choose your language using attached dropdown.

      Choose your language using attached dropdown 1Choose your language using attached dropdown 2
    • Click the “Yes, proceed” button to get to the following section.

      Click the “Yes, proceed” button
  6. Scheduling confirmation 2/3: Answer Questions
    • Answer attached questions...

      Answer attached questions 1Answer attached questions 2
    • Click the “Schedule demo” button to proceed.

      Click the <b>“Schedule demo”</b> button to proceed
  7. Scheduling confirmation 3/3: Close/Go to My Schedule

    Congratulations! You just have scheduled your first demo. Now you can move to your schedule or simply close the window by clicking attached buttons.

    Close/Go to My Schedule
1.2. “Book a demo” page

To proceed to the demo schedule using the “Book a demo” page, pick “Book a demo” position ofside nav.

Click “Book a demo”
  1. Choose Tradeshow using dropdown
    Choose Tradeshow using dropdown 1Choose Tradeshow using dropdown 2
  2. Pick Learning Track from the filter section
    Pick Learning Track from the filter section 1Pick Learning Track from the filter section 2
  3. Pick Date and Time
    Pick Date and Time
  4. Scheduling confirmation 1/3: Demo Language
    • Choose your language using attached dropdown.

      Choose your language using attached dropdown 1Choose your language using attached dropdown 2
    • Click the “Yes, proceed” button to get to the following section.

      Click the “Yes, proceed” button to get to the following section
  5. Scheduling confirmation 2/3: Answer Questions
    • Answer attached questions...

      Answer attached questions
    • Click the “Schedule demo” button to proceed.

      Click the <b>“Schedule demo”</b> button to proceed
  6. Scheduling confirmation 3/3: Close/Go to My Schedule

    Congratulations! You just have scheduled your first demo. Now you can move to your schedule or simply close the window by clicking attached buttons. (varian-tds-book-a-demo-scheduling-confirmation-3_3.png)

    Scheduling confirmation 3/3: Close/Go to My Schedule
2. My demo schedule management

To manage your demo schedule acces your demo schedule page by choosing “Book a demo” side nav position.

“Book a demo” side nav position
2.1. Invite

To maximize the benefits coming from meetings with our specialists, the system allows you to invite colleagues to a scheduled demo. To invite your coworkers:

  1. Click on one of the “Invite” buttons visible.
    Click on one of the “Invite” buttons
  2. Enter the email of the collaborator you want to invite

    You can invite up to 8 colleagues from your clinic, separate email addresses by commas - and click 'Send invitations'.

    Demo schedule send invite
2.2. Uninvite
  1. Click on one of the “Invite” buttons visible.
    Click on one of the “Invite” buttons
  2. Click the “Uninvite” button.
    Click the “Uninvite” button
  3. Confirm uninvite by choosing “Yes, uninvite” button.
    Confirm uninvite
2.3. Reschedule
  1. After clicking the “Reschedule” button reschedule mode appears.
    Reschedule mode 1Reschedule mode 2

    To exit reschedule mode click the “Don’t reschedule” button.

    Reschedule mode 2
  2. Choose date and time.
    Choose date and time
  3. Confirm reschedule by clicking the “Yes, reschedule” button.
    Confirm uninvite
2.4. Cancel
  1. Choose the “Cancel” button.
    Choose the “Cancel” button
  2. Confirm demo cancellation by clicking the “Yes, cancel” button.
    Confirm demo cancellation
3. Demo meeting
3.1. Connect to Demo

To access your scheduled demo go to “Book a demo” page by choosing “Book a demo” side nav position and click one of the “Connect” buttons.

Book a demo side navDemo schedule connect
3.2. Check your settings

Before entering the room check your audio and video settings.

SettingsAudio and video settings
3.3. Connect

To connect to Demo click the “Connect” button.

Connect to Demo
3.4. Mute/Unmute

To “Mute/Unmute” yourself click the “Mute” button.

VideoCallVideoCall - muteVideoCall - unmute
3.5. Share/Stop sharing screen

To share your screen:

  1. Click the “Share screen” button
    Screenshare - button
  2. Choose source window you want to share
    Screenshare - choose window
  3. Click the “Share” button
    Screenshare - click share

    To stop sharing your screen click the “Stop sharing” button.

    Screenshare - stop sharing
3.6. Attendees

To maximize the benefits coming from meetings with our specialists, the system allows you to invite colleagues to a scheduled demo.

  1. To invite your coworkers:
    • Click the “Attendees” button.
      Attendees buttonAttendees window
    • Click the “Invite” button.
      Attendees Invite button
    • Enter the email of the collaborator you want to invite.

      You can invite up to 8 colleagues from your clinic, separate email addresses by commas - and click 'Send invitations'.

      Attendees invitation typeAttendees send invitations
    • Quit “Attendees” window by clicking the “Close” button.
      Attendees window close
  2. To uninvite your coworkers:
    • Click the “Attendees” button.
      Attendees button
    • Click the “Invite” button.
      Invite Attendees Invite button
    • Click the “Uninvite” button
      Invite Attendees “Uninvite” button
    • Confirm uninvite by clicking the “Yes, uninvite” button.
      Invite Attendees confirm uninvite
    • Quit “Invite attendees” by clicking the “Cancel” button.
      Invite Attendees window close
3.7. Chat

To send a message:

  1. Click the “Chat” button placed on the bottom nav bar.
    Choose the Chat buttonChat window
  2. Type your message and send a message using the icon button.
    Chat window messageChat window message sent
  3. To close the Chat click the “Close” button.
    Chat window close
3.8. Settings

To change your audio/video preferences during the Demo, please click the “Settings” button.

VideoCall - settings buttonVideoCall - settings dialog

To close the window click the “Done” button.

VideoCall - close settings window
3.9. End call

To end Demo, click the “End call” button and confirm it by clicking the Yes, stop button.

VideoCall - end call buttonVideoCall - end call confirmationVideoCall - end call confirmation button

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